December 5, 2015

Top Evernote Tips and Tricks

Evernote has gone from a simple note taking and collecting app to “the workspace for your life’swork”. In my years of using it, I pick up several tips and tricks to speed up my workflow and here are 11 of the best Evernote tips and tricks.

Creating Note Links to Jump Between Notes

Let’s say you are writing an article and your resource materials are scattered inside Evernote, what is the quickest way to sort through them and open the one that you need? You can take the round trips back and forth to the search box, but that’s ineffective and time-consuming. It would be easier if you can create a note with the link to each and every one of the materials. Evernote comes with a feature called note links to do just that.

To create a note link, do the search to find the note that you want to link to, right-click the note, and choose Copy Note Link.

Evernote Tips/Tricks

Then create a new note, write down the name of the note from the previous step, select that written title, right click and choose Add Link (Command + K). Insert the link and click OK. Repeat the process for another link.

Evernot Tips

But what if you want to link to many notes? Just select multiple notes from the list, and the note area on the right will turn into an options window. Choose Create Table of Contents Note to continue.

.Evernot Tips

And here’s another tip: you can copy and paste between table of contents notes to collect your links.

Using Syntax to Automatically Sort Emailed Notes

Evernote gives its users the ability to create notes by sending emails to a particular address. Upon sign up, every user will be given his/her special Evernote email address. Should you forget your email, you can look it up via Account Info – More Account Settings – Account Summary.

It’s also a good idea to add the address to your synchronized Contacts/Address Book, so you don’thave to memorize it and can access it fast from any device you are on.

But most “emailto Evernote” users have rarely used the ability to use syntax in the email subject. There are several advantages of using these syntaxes:

  • you can modify the title of the created notes

  • you can sort the notes into specific notebooks

  • you can also add related tags to the notes

The basic format of email syntax is: Title @Notebook #Tag1 #Tag2 #Tag3 #TagX

So, if you want your emailed item to be saved in Evernote as “My Saved Item” inside a notebook called “Resources”,and you want to tag it with “Email”, “Important”, “Work”, “Research”,and “Web”; then the subject of your email should be: “ My Saved Item @Resources #Email #Important #Work #Research #Web” (sans quote).

Evernot Tips

  • Keyboard Shortcuts

  • What is a productivity app without keyboard shortcuts? Evernote has tons of them, both global and local shortcuts. You can use the global shortcuts even when Evernote is hiding in the background while local shortcuts are only useful within Evernote.

    You can look up the Global Shortcuts in Evernote Preferences (Command + Comma) under the Shortcuts tab.

    Evernote Tip

    We have already discussed several useful local Evernote shortcuts above, but here are more of them:

    Command + N: New Note

    Command + Control + S : Manual Sync

    Command + L: Quickly edit the note title

    Command + Apostrophe (‘) : Quickly edit the note tags

    Command + Control + K: Strikethrough

    Command + Control + Plus (+) : Superscript

    Command + Control + Minus (-): Subscript

    Quick Tip: Mac users can have a quick access to all available shortcuts (and even print them) by installing CheatSheet .

  • Creating Simple Web Pages from Notes

  • One of the solutions to share something with the general public is using web page(s). You can build a website to do that, or use one of those free web building services. But if you are an Evernote user, it would be easier and faster to turn your notes into web pages.

    To do that, create or find the notes that you want to turn into web pages, right-click on it and choose More Sharing – Copy Public Link (Command + /). That’s it; it’s live. The next step is to share the link to anyone who cares.

    Evernote Tips

    You can edit the note, add links, pictures, anything, and the changes will be reflected on the web page. The web page is also shareable using the Share button at the top right of the page.

    Evernote Tips

    Quick Tip: Use one of URL shortener services to get less intimidating URLs for your notes.

    Export Notes to PDF

    Another common way to share notes is to turn them into PDF. While importing PDF into Evernote is as easy as drag and drop, there’s no direct way to export notes to PDF.

    In Mac, the workaround is to use the File – Print Note (Command + P) menu and choose Save as PDF from the PDF drop- down menu. In Windows, you have to install print to PDF application like PDF Creator to be able to do this. There are several other alternatives available out there

    Export Notes to PDF Using Evernote

    Another option is to use online tools that can convert web pages to PDF. Just make sure that you have your note’spublic link handy (please refer to Tip number 8 above). One advantage of using this method is that you can do it from your mobile devices.

    Turning Notes into Quick Presentation

    For those who need to do a presentation but don’thave time to prepare it, Evernote gives their premium users the ability to turn note(s) into a presentation with a few clicks.

    Turning Notes into Quick Presentation Using Evernote

    You can go into the presentation mode in both desktop and mobile version of Evernote, but the desktop version gives you more presentation options.

    There’s Settings icon On the top right corner of the presentation mode. Clicking on the icon enables you to adjust the size of the font, change the theme between day and night mode, and choose one of the three available pointer colors.

    Next to Settings is Presentation Layout. This option gives you the ability to break your notes into smaller slides. Just click the Plus (+) button on the places where you want to put the breaks.

    Turning Notes into Quick Presentation on Evernote

    Quick Tip: Use the note links feature (number 3) to jump to another note within the presentation mode.

    Fun Tips: Visually Sorting and Finding Notes Based On Location

    By default, Evernote tag each note with the location where it’s created. You can use regular search to find location-based notes using the place:location_name syntax or using natural search string: created in location_name.

    But it’s more fun to sort and find them visually. To do that, click the Atlas icon in the left sidebar.

    Visually Sorting and Finding Notes Based On Location

    Clicking on one of the maps will enlarge it to the particular location. Similar to Google Maps, you can use keyboard arrows to navigate, scroll up and down to zoom in and zoom out. Use Escape to go back to the main page.

    Fun Tips: Visually Sorting and Finding Notes Based On Location

    Whether you travel a lot, share notes with people around the world, or just trying to find something to do, finding out geolocation of notes can be an exciting way to spend your few minutes break.

    What are your favorite Evernote tips and tricks? Share them using the comment below.

    No comments:

    Post a Comment